Staff Vacancy - Corporate Services Administration Assistant

Corporate Services Administration Assistant, Part-Time, Permanent – 21 hours per week EVH Grade 4 (PA9–12) £29,729 – £33,271 per annum (including Island Allowance), pro rata The Association operates a contributory occupational pension scheme.

Hjaltland Housing Association is seeking an organised and motivated Corporate Services Administration Assistant to join our Corporate Services team. This is a varied and rewarding role that sits at the heart of the organisation, supporting corporate governance, human resources and day-to-day office operations. You’ll play a key part in ensuring our corporate services run smoothly and effectively.

The postholder will provide high-quality administrative support across a range of corporate functions, including Board and Committee activity, HR processes and general corporate administration.

Main Duties and Responsibilities
•Provide administrative support to corporate governance and committee processes
•Assist with the organisation of meetings, preparation of papers and taking notes/minutes
•Attend Board and Committee meetings, including occasional meetings outwith normal working hours, to provide administrative and minute taking support.
•Support wider organisational activity through a variety of administration duties
•Support HR processes, including recruitment, inductions and maintaining records
•Maintain accurate filing systems, registers and corporate records
•Assist with training, events and general corporate administration
•Handle confidential information in accordance with policies and data protection requirements
Skills, Knowledge and Experience
•Minimum of 4 National 5’s (Standard Grades)
•Experience of working in an administrative or office environment
•Good organisational skills with attention to detail
•Ability to follow established procedures and meet deadlines
•Competent IT skills, including Microsoft Word and Outlook
•Effective communication skills and a professional manner
•Ability to work as part of a team under supervision

To discuss the role or request an application form and job description contact Kim Laidlaw, Hjaltland Housing Association, 6 North Ness Business Park, Lerwick, ZE1 0LZ on 01595 694986 or mail@hjaltland.org.

It is anticipated interviews will be held after week commencing 8th June 2026.

Hjaltland Housing Association is committed to equality and diversity and is an inclusive employer. The Association is a registered Scottish Charity 031954